Your agency's qualified medical staff may administer properly authorized pre-placement and periodic physical examinations to assess an employee's health status. The Department of Labor has established guidelines defining the scope of FECA's coverage for employees injured while engaging in physical fitness activities. The supervisor may choose to outline the employee's specific job problems and deficiencies and include an appointment with an EAP counselor at a specified time (arranged with the counselor earlier). Any information disclosed with the employee's consent must be accompanied by a statement that prohibits further disclosure unless the consent expressly permits further disclosures. Each agency determines its needs for EAP personnel, depending on the program's scope. One lead agency generally serves as the contracting agency. The basic programs include preventive services such as immunizations, physical examinations, and medical screening tests, etc. For example, many Federal fitness facilities are employee-funded, but agencies typically pay for the rent of space and start-up costs. 23564 Mail Icon [email protected] Human Resources Services Call us: (905) 525-9140 ext. Your agency may use the Cooperative Administrative Support Unit (CASU) program of the General Services Administration as another type of consortium. Your agency may establish on-site fitness facilities or use the services of a private facility. Generally, these laws and regulations prohibit EAP staff from sharing any information about clients to anyone outside of the EAP, without the specific written consent of the client. The U.S. Office of Personnel Management (OPM), in cooperation with the Department of Health and Human Services, provides policy and guidance on Federal civilian employee health and assistance programs. Outlook MCMail. An employee who admits to drug abuse to his or her supervisor or to the EAP and seeks rehabilitative assistance from the agency EAP in accordance with Executive Order 12564 prior to being identified through other means. Please call for all available services. How Might An Agency Purchase Equipment for an On-site Federal Fitness Facility? Monitor the facility and the employees' use of memberships. Many agencies are exploring ways to share the cost with the employee. How Do We Staff an On-site Federal Fitness Facility? FOH manages most EAPs through this type of arrangement and can act as the lead through an interagency agreement. Instead, the U.S. Government will represent the employee and serve as the defendant. The agency may pay for the rent and maintenance of space, and the start-up costs of fitness facilities managed by employee organizations. Services. In that case, they would wait 30 to 60 days and if progress is not made, then written documentation about the job problems may be issued. Schedule an appointment by calling 859-323-2778 or schedule online for Employee TB Screening or UHS Employee Urgent Care Clinic. Provided through a consortia or interagency agreement. Offer an opportunity for the employee to undergo counseling and treatment. The employee must make a choice between accepting treatment for the alcohol and /or drug problem and improving job performance or facing disciplinary action, up to and including removal. The contractor must return these records to the agency's EAP staff at the termination of the contract. Call (855) 398-1631. The EAP also plays a key role in educating employees on a variety of health and assistance topics such as HIV/AIDS, money management, parenting, caring for aging parents, stress management, and selecting quality child care. Use the following important health industry strategies for safe fitness facility operation: Providing health and fitness activities via a private facility may be part of an agency's bona fide preventive program authorized under 5 U.S.C. Incorporate a cleaning and maintenance system that ensures a sanitary and safe environment. Examples of situations that may warrant short periods of excused absence include participation in officially sponsored and administered physical fitness programs, health education classes, medical screenings, or health fairs. Overview * * Located conveniently in the heart of is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Spartanburg Regional Healthcare System is dedicated to providing patient-centered care to communities we serve. Provide appropriate and safe equipment and facility layout. Provide a telephone or another emergency calling system adjacent to physical activity areas. Integration into the organization's administrative structure, Related programs such as Employee Assistance Programs, Funded by a combination of employee fees and agency funding. Choose basic membership packages (if there are such options) and avoid deluxe package options (e.g., spa privileges or activities that are purely recreational and do not contribute to a bona fide preventive health program). Potential new hires will make a New Hire Bundle visit, facilitated through Human Resources. Remove any broken or unsafe equipment. Employee Health - Your Source for Caring On a daily basis you provide services to the patients of Cape Fear Valley. Visit the website containing a compilation of the Surgeon General's reports or call 888-231-6405. Your agency may appraise and report work environment health hazards to department management as an aid in preventing and controlling health risks. CASU organizations establish the legal and administrative framework for Federal offices to share services (including health and fitness centers and health services). Occupational Health Services (OHS) requires all employees to schedule an appointment. When determining costs to employees, consider: Each department or agency has discretion to excuse employees from their duties without loss of pay or charge to leave. Parking OWL Portal Notify the employee and take appropriate action as needed. The Privacy Act (5 U.S.C. For more information on fee collection, see Chapter 2, Providing Physical Fitness Programs. May We Provide an On-site Federal Fitness Facility? Depending on the size and needs of the agency(s) served, your agency may provide full-or part-time health services. Degauss computers that leave the possession of the EAP. Only the EAP Administrator or coordinator should destroy files. Therefore, EEOC's guidance and case law require an employee to make the agency aware of these limitations by more than simple statements of a problem with alcohol. Appendices - copies of authorities, employee health program history, sample surveys, sample management contract, sample last chance agreement, and sample release of information. Employee Health UAB Employee Health provides occupationally related health services to hospital employees including, but not limited to, pre-employment physicals, family medical leave services, vaccines, tuberculosis (TB) skin tests, N95 fit testing, orientation and in-service education, also provides evaluation and follow-up for exposures to blood and body fluids. An agreement reached between the employee and the employer that holds in abeyance the an employee's disciplinary action, when certain conditions are met. Your agency may require the employee to supply acceptable documentation of his or her alcohol addiction either from a physician or expert in the field of alcoholism (such as an EAP counselor). At Employee Health we provide services to you. Find the right health care provider or location for your needs. Services. Become informed about the liability issues reviewed in this chapter. What Should the Supervisor Do When Employees Indicate That Their Problems Stem from Alcoholism? Even well built equipment requires attention on a regular basis. Under 5 CFR Part 792 agencies must provide employee assistance programs to assist employees with drug and alcohol abuse prevention, treatment, and rehabilitation. Distribute fitness facility rules and regulations to participants. Protect EAP data systems from entry by anyone outside the EAP. Your agency may establish and operate physical fitness programs and facilities designed to promote and maintain employee health. Determine the need for and extent of employee health programs, Assess employee health needs and interests, Assess the health policies and philosophies of the organization, Integrate the program with other organization functions, Establish a statement of goals and objectives, Assure that programs are safe, appropriate, and meet legal and ethical requirements, Establish a marketing strategy to reach all employees, Make services convenient and available to all employees. Keep lists in accordance with the same confidentiality procedures that apply to other EAP records. Get reviews, hours, directions, coupons and more for Employee Health Service. Additional staff to provide special services such as health education classes. Your agency may provide health education to encourage employees to maintain a healthy lifestyle, to understand their risk for disease, and to become aware of appropriate preventive practices. Financial limitations of employees at lower income levels. Activities may be offered without special facilities. The Americans with Disabilities Act of 1990 (ADA) also amended the Rehabilitation Act of 1973 to exclude from coverage those individuals who currently engage in the illegal use of drugs. Do employee orientations contain information on program services? A PFP is an agency initiated and structured program that allows employees to participate in specified physical exercise activities and includes medical screening. Whenever possible, have other EAP staff members be witnesses. Only enter information necessary for handling the case and do not make the EAP file contents part of, or stored with, employees' Official Personnel Folders or employee medical files. Do not store records of other agency programs in these cabinets. Establish and administer physical fitness programs as an integral part of your agency's employee health services program. We provide wellness and prevention programs and services at the workplace to improve employee health and well-being, productivity and the bottom line. Participating agencies are linked to the contract via an interagency agreement with the lead agency. Locations. Obtain the employee's written consent before releasing any information, except where disclosure without the consent of the client is allowed (refer to the text in the following question). This website uses features which update page content based on user actions. Do all that is necessary to ensure that staff knows the emergency procedures. Instead, supervisors should be alert to a pattern of deficient or deteriorating performance and/or conduct. 201 of Public Law 91-616, 84 Stat. Health Services/ Intervention Programs encourage and enable employees to initiate healthy behavior changes. Larger agencies use a combination of these options. Sample duties of the staff might include the following: Planning a fitness facility requires time, research, and careful attention to detail. Finally, the EAPyou may make a disclosure to appropriate persons, such as law enforcement authorities and those persons being threatened, if the client has committed, or threatens to commit, a crime that would physically harm someone. A non-profit health organization might provide free speakers for a wellness education series. Welcome to Employee Health Services Post Offer Pre-Placement Health Screening (new hire health clearance) First Aid for work related injuries and illnesses that do … Additional information on Federal leave programs may be found at OPM's website. Require pre-activity screening (e.g., a Physical Activity Readiness Questionnaire (PAR-Q), or health history/medical questionnaire) to identify individuals who need medical clearance to participate in fitness activities and to identify risks for certain activities. The absence is brief and is determined to be in the interest of the agency. 2(b)(16)(a) of Public Law 96-24 (42 U.S.C. FOH operates many EAPs for Federal agencies throughout the country. Your agency must determine the best way to provide employee health programs based on the scope of the program and available resources. The lead agency enters into a contract or agreement with a service provider. Develop safety policies and a comprehensive emergency plan. If the employee fails to meet the terms set forth, take the planned action to removedisciplinary action. The size of the employee contribution should not limit or prohibit participation of employees at lower income levels. Purchase the memberships in the name of the agency, not in the name of the individual employee. The administrator provides policy guidance and assistance to EAPs in the field on the interpretation of laws and regulations, EAP statistical reports, confidentiality of EAP records, and other technical issues. Look for ways to share costs with employees. Have at least one witness present when files are destroyed or electronic deletions made. Sponsor fitness challenges, incentives, and competitions. How Should Supervisors Deal with Employees Who Have Problems that Impact the Job? Providing access to a private fitness facility meets agency health services program objectives and can be carefully monitored as part of a bona fide preventive health program. If an employee requests a reasonable accommodation, however vague, the agency must exercise the considerations recommended in providing a reasonable accommodation (check agency policy) as long as the employee is otherwise qualified. The equipment must stand up well to wear and tear and heavy use. Lunch breaks may be made longer for employees on flexible work schedules. When establishing an EAP, your agency should: * Some aspects of employee health and assistance programs are negotiable conditions of employment of bargaining unit employees and, as such, may not be unilaterally established or changed to the extent they apply to bargaining unit employees. The success or failure of a health and fitness program may hinge upon the competence and friendliness of the staff, including having an adequate number of trained staff. Post warning signs that identify dangerous physical symptoms to watch for during exercise (nausea, dizziness, and pain in chest, for example) and for relevant risks associated with use of specific equipment. Provide clocks and target heart rates or perceived exertion charts so that participants can monitor their exercise levels. Most strategies can apply in general to most worksites. Public Laws 96-180 and 96-181 authorize your agency to extend counseling services, to the extent feasible, to family members of employees who have alcohol and drug problems, and to employees with family members who have substance abuse problems. Preventing and intervening in workplace violence incidents, Delivering critical incident stress debriefings. Employee Assistance Programmes (EAP) and Counselling For example, if an agency required that an employee participate in a mandatory fitness evaluation, that employee, if injured during the evaluation, would be covered. This handbook provides policy guidance to assist agency management and program administrators in developing and administering comprehensive employee health services programs. Help employees understand their risks for disease, Help employees obtain preventive health services, Reduce the risk of premature morbidity, mortality and disability. Obtain advice and assistance from the personnel office and/or EAP staff. Training sessions for managers and supervisors on handling work-related problems that may be related to substance abuse or other personal, and/or health-related problems. 84, as amended and transferred to Sec. There are other options to paying in full, such as leasing equipment or purchasing used equipment from other facilities listed on Government surplus lists. The majority of the EAPs are operated through contracts or interagency agreements with other organizations. The Providence Workplace Health Services division is focused on helping them stay healthy, resilient and productive. If they wish to obtain complete copies or other information that may be contained in their EAP records, they may do so by making a written request to their agency EAP staff. Staff your in-house program with agency personnel on a full-time, part-time, or collateral-duty basis. Post warnings for any unsafe conditions (e.g., wet floor, high heat index). FOH has published Standards & Criteria for the Development of Comprehensive Occupational Health Programs. Many agencies with offices across the country rely on volunteer employees to coordinate and communicate health promotion activities. Under EEOC's guidance as well as third party case law, employees must show the causal connection, or nexus, between their disabling condition and the performance, conduct, or leave problems that which prompted them to request a reasonable accommodation. This applies to all releases, including those to supervisors, treatment facilities, and family members, without regard to the type of problem(s) the individual is experiencing. Be aware that health club memberships provided to employees might be considered a taxable fringe benefit. Work with the EAP administrator, coordinator, or counselor, as appropriate, to create a supportive work environment. In addition, the EAP can be extremely important in: The EAP may be made part of the agency's overall employee health services program. The agency then pays a predetermined portion. Medical staff may provide employees with immunizations, such as influenza and tetanus. What are Key Elements of a Successful Employee Health Program? The Veterans Health Administration has become a national leader in developing programs and policies to protect the safety and health of its employees. The following briefly describes the types of activities EAPs perform. Your agency might find a vendor through: Your agency might choose to use one contractor to provide a comprehensive program or contract for a specific service such as a health risk appraisal program or an annual health fair. May We Grant Excused Absence for Participation in Physical Fitness Activities? Employee Health Center services are billed to the employee’s department. 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