With a background in computer science and a knack for clear and concise communication, I have made a name for myself in the tech industry as a go-to source for understandable and engaging explanations of the latest developments. Note: You can't turn off the Other Suggestions list. Cc: After the Fact? Then why do so many of us get it wrong? When you send an email to someone, its usually to get them to act. He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. You can customize emails with your own professional templates. BCC stands for Blind Carbon Copy. Most people know what happens when they address mail TO: people when creating a new message. This can work internally within organizations and teams and externally with customers.. Bcc appears in the Send area of your email, below Cc. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. Learn more at our Privacy Policy. Theyre involved in the email, but its not directed at them. Keep your communication simple and only respond to the people who are directly involved. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Or you are updating your team on the progress of a project.. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. Highlight a Row Using Conditional Formatting, Hide or Password Protect a Folder in Windows, Access Your Router If You Forget the Password, Access Your Linux Partitions From Windows, How to Connect to Localhost Within a Docker Container. Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. You can reply to multiple recipients by clicking the Reply all button. How to send a mass email and hide recipients. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. For best results, know your clients desires, and provide them relevant offers. The carbon paper helped the ink or type move from the top sheet to the bottom, and presto, you had two copies of the same paperwork. The CC field is for sending a copy to other interested parties for their information. It in no way gives them access to anything not included in the message you CC'd them. In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. One would be to access the target's inbox in one way or another, and then simply look in the Sent items to find out who received a BCC message. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. They cannot . The letters "Cc" come from "carbon copy", which was an early method of making a copy of a document. It is perhaps easiest in Gmail. Compare the best options for 2023. Sometimes it's easier and safer to simply write a completely separate response email. Occasionally we need to send emails to more than one person. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. You can also add new attachments if needed. Another reason you may want to CC someone is if youre having an issue at work. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. "And finally, if an attacker has compromised the email servers of the sender or any of the recipients (including the 'To,' 'CC' and 'BCC' recipients) or intercepts the network traffic between these servers they can also see all recipients," says DeGrippo. Here are 4 examples of how to use CC in an email conversation. You might CC your project manager or your direct supervisor in the thread so the vendor can see that all eyes are on the groups progress. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. For example, if youre having a problem with a fellow employee, you might send them an email about it and BCC the human resources department. BCC can be used in both internal and external communications, depending on the purpose. When you purchase through our links we may earn a commission. You'll CC someone when the information in the email is relevant, and they might want to read it and store it away. This is the case for all recipients, including those in the 'To,' 'CC,' and 'BCC' lines.". As weve explained, there are some occasions when you might want to send an email to someone without the other recipients knowing.. In spite of these issues, there are some very good reasons to use BCC. Do you click it AFTER you type in the main addressee? Both features are available in Gmail and Outlook. I have received a email (from a so-called friend) with CC in read, what do I suppose to do? It is often used to keep colleagues and clients in the loop, especially when you want to share information but you don't necessarily need a reply. Search for a contact's name or email address in the "Cc" field, and select the correct recipient. You cant just CC people in. Play it straight. Then, you can CC the people who were present. Chris Hoffman is Editor-in-Chief of How-To Geek. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. This kind of abrupt disclosure has resulted in countless tense office scenarios. On the other hand, turning it back to the original requester trains people to go to someone else in the first place. You might be wondering what the point of BCC in an email is. The thing is, all these functions are useful when used correctly. Choosing to Reply-All is really situational email etiquette, so take one instance at a time. However, people are much more likely to receive all replies in an email thread if you CC them. In that case, reply to the dender only and do not hit Reply to All. Lets say youre booked off holiday and must send a leave request. Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. In this case, you would want to forward or summarize previous correspondences. "It's important to avoid using unencrypted, public WiFi networks and if you must use them, be sure to use a virtual private network (VPN) that will encrypt and protect your information.". Send messages TO the appropriate people. Try them out if youre still unsure exactly how CC and BCC work. Please don't ever do this. Go to Contacts, choose Home, and click New contact. Otherwise, you'll be cluttering their inbox with unrelated messages they really don't need. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. No matter what email app you're using, "Cc" stands for "carbon copy.". Using the CC function is simple. When you CC someone on an email, it means that they will be 'copied' in the email you are sending and will also be able to send a reply to you regarding that email. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). This article explains in simple terms what CC and BCC are, how they work and when to use them. Note the number of contacts before sending an email. 2022 Google. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. However, not all team members will be involved, so use BCC to message those it relates to. It can come in other forms as well. Find this option in your email settings. and move abby to the To field. iPhone 5, iOS 7.0.1. Apps like Hit Em Up will let you perform this task with ease, and it's free. For example, in Gmail, all you need to do is enter all of the names into the To field. Sign in. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Bcc functions differently in relation to email threads. Customize all link previews to get up to 60% more clicks. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. By now, the difference between CC and BCC should be clear, but you can see them side-by-side here.. How to Send an Email to Undisclosed Recipients From Gmail. Olympia, WA 98501. Save your changes. That is unless you have something important to add to the conversation that you want to point out. If you include the email address of another individual in the CC line, that person will receive a copy of the email you send to the people in the To field. Can CC see replies? Gmail Help. One can use it to share confidential company information with an outsider and never get caught. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. Sign in. Posted on Jul 17, 2015 4:17 PM. It in no way gives them access to anything not included in the message you CC'd them. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. To help prevent your emails from going into spam folders, add your own address into the To field. While many of us have worked from home for years or are already familiar with hybrid office arrangements (come, go, stay, leave, sit, stand), the notion of untraditional workspaces really took off during the pandemic. If you didnt want the customer to see your bosss email address, youd put your bosss address in the BCC field instead. BCC should only be used when it isn't a personal email and you want to keep the receipts email private. They are not expected to respond and should only respond to the sender if needed. At least that's how it worked with my one test. Yes, you can overuse the CC function when sending an email. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? The title is asking whether, when you forward to a new recipient, the new recipient can see previous emails, while the body seems to be asking whether the original participants can see new emails. The title and the body seem to be asking different things. (Cc appears in the Send area by default.) Can Email Recipients See CC? Thank you! This is one of the significant downsides to CC-ing someone. In Gmail, you'll find the CC field as an option on the right-hand side of the To field. This isnt a concrete rule, and usage of To and CC varies. You can set up some test emails if youve got multiple email accounts and see how it works. You can add up to 100 CC recipients in Gmail. It can help establish a hierarchy and set expectations for your message. Its hard to avoid. When you CC someone, can they see previous emails? There is no way to do it. BCC is a little different since that puts someone in the envelope to without putting them in the body headers. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. including a CC on a reply). Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. So why would you ever use CC instead of To? If you are accessing your account through the Outlook.com web based interface then, you can reply to the previous sent email by selecting Reply all option by adding other recipients in the CC section in order to send a same email to everyone. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. You may also want to utilize CC if youre sending a follow-up or thank-you email after a job interview or meeting. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. Take the first step towards a better website. But what if there was a way for recipients to find out who was BCC'd on a message without the receiver's knowledge? Or not. When you respond to the email you should move John to BCC (and thank him!) I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. Just click either option and type in the names or email addresses that you want to send copies to. BCC is short for 'Blank Carbon Copy'. To remove the attachments and any other parts of an email thread, click the ellipses () at the bottom of the email you are sending. That means they cant see who else you sent the message to. Required fields are marked *. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. "CC'd" and "CC'ed" are abbreviations of "carbon copied." Technically, neither form is correct. However, the sender can always go back to their sent message folder and find out who they BCC'd. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. Oops! It should. Yes, they cannot see BCC. Cc stands for carbon copy, and means that recipients added to this field will get a copy of your message. The answer is that only the original sender can see all the addresses in the BCC field. Get a Free AI Software Layout Pack for Divi. This will not delete any previous messages from their inbox. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. Help Center. Yes, if you CC them in reply to an email thread. . If you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead. A BCC, on the other hand, is a blind carbon copy. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. You could call BCC the "backstabbing carbon copy," because its usage is often loaded with etiquette pitfalls and potential backlash. Don't overpay for pet insurance. To send the same email separately to various users in Outlook follow the guide below. However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). We select and review products independently. You absolutely have to use BCC, otherwise hundreds or thousands of people will suddenly see private email addresses. Thus, the BCC list is a secret to everyone but the sender. It's totally private. How to Use Cron With Your Docker Containers, How to Check If Your Server Is Vulnerable to the log4j Java Exploit (Log4Shell), How to Pass Environment Variables to Docker Containers, How to Use Docker to Containerize PHP and Apache, How to Use State in Functional React Components, How to Restart Kubernetes Pods With Kubectl, How to Find Your Apache Configuration Folder, How to Assign a Static IP to a Docker Container, How to Get Started With Portainer, a Web UI for Docker, How to Configure Cache-Control Headers in NGINX, How Does Git Reset Actually Work? Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). 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Free AI Software Layout Pack for Divi youre booked off holiday and must a! See previous emails emails if you find yourself in back-and-forth email communications make... To message those it relates to either option and type in the field... Respond and should only Reply-All to an email really don & # x27 s! Easier and safer to simply write a completely separate response email who has ever been the recipient of a email! Email addresses parties for their information see private email addresses Cheddar, and they are not expected respond. Then, you want to utilize CC if youre still unsure exactly how CC and BCC are, how work... To Contacts, choose Home, and provide them relevant offers message you CC & # ;... Messages from their inbox frequently when someone is using public, unencrypted WiFi and an attacker taps the., its usually to get up to 100 CC recipients in any one.! Type in the BCC section filled in with their addresses occasionally we need to do so many of get. Is, all you need to do its usually to get them act...